Dispute Letter Template and What to Expect Next | [Sample Included]

When you want to fix your credit score, it is important to write a well-structured dispute letter. Your letter should point out the disputes, have supporting facts, and what change you are requesting. You might also want to attach a credit report copy highlighting the negative information or credit errors. But how do you write a dispute letter? It is tricky because it is not the same as you do with the other formal letters. So, I decided to share a dispute letter template that will help you write your own dispute letter.

Writing a dispute letter needs some special attention and thorough analysis; if you are unsure, you can always use DisputeBee to get automated credit disputes written for you. If you are unsure, you can read a review on DisputeBee here.

Key Takeaways

Your dispute letter should encompass the following elements:

  1. Your Contact Information: Provide your complete and accurate contact details, including phone number and email address.
  2. Clear Mention of Date: Include the date on your letter to track the dispute timeline.
  3. Credit Bureau’s Contact Information: Specify the correct contact information for the credit bureau you’re addressing.
  4. Clear Identification and Explanation of the Error: Clearly state why you believe an entry is inaccurate and use appropriate language.
  5. Supporting Documents: Attach supporting evidence for your dispute, such as billing statements or proof.
  6. Signature: Sign your letter with your full legal name for credibility.

What to Expect After Sending a Dispute Letter:

  • Credit bureaus usually take 30 to 45 days to investigate and respond to your dispute.
  • Due to the high volume of dispute letters, it’s possible for them to get misplaced or overlooked. If you don’t receive a response within 45 days, consider resending the letter.
  • If your dispute letter is rejected, it indicates insufficient proof or unclear explanations. Attach photocopies of supporting documents and persist with multiple attempts.

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How to Write a Dispute Letter

As I mentioned earlier, writing a dispute letter needs some special attention. If your letter does not have the required information, there will be no change, and your time will only be wasted.

Here are a few pieces of information that you need to have in your dispute letter –

  • Items that you want to dispute
  • State the facts and explain why the items are negative or error
  • Request for removal or correction
  • Copy of supporting documents and credit report

Remember to mention the above information, or it will be unclear for creditors, bureaus, and others to correct the entries. You can check the blog post on how to write a dispute letter to creditors to get a quick idea. But what if you don’t know such information? We have a fix; you can use DisputeBee software to generate automated dispute letters and track them with one click.

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What a Dispute Letter Should Have

Writing a dispute letter should always consist of a few necessary components, such as your proper identity, contact information, clear explanation of error, supporting documents, and signature.

Let’s discuss each of these components in detail and then look at a sample dispute letter.

1. Your Contact Information

The foremost noteworthy mention in your dispute letter should be your correct contact information. For instance, your name, cell phone number, elaborated residential address, city, state, and zip code.

It is also important to include your digital communication address, such as email address and telephone number. This helps credit bureaus reach you and respond to any query, confirmation, or verification from the bureau’s end.

2. Clear Mention of Date

One of the crucial elements of a dispute letter is to have the date of the letter on it. This helps you track the dispute timeline and make informed decisions on resending the dispute letter or taking legal measures to remove negative items from your credit report.

Also Read: How Much Do DisputeBee Costs? Pricing and Plans Explained

3. Credit Bureau’s Contact Information

Negative entries on your credit report are specific to credit bureaus viz Equifax, Experian, and TransUnion. When disputing negative or foul entries on your credit reports, it is crucial to send dispute letters to respective credit bureaus only.

If you send negative entries from your TransUnion account to the Experian credit bureau, it is obvious not to get a response to your dispute letter. So ensure you correctly mention the contact information of the credit bureau you are writing a dispute letter to.

4. Clear Identification and Explanation of the Error or Negative Entry

The major objective of writing a dispute letter is to explain why you feel or know a particular entry on your credit report is negative or error. You cannot just mention I have an error on my credit report; please remove it so my credit score increases. You will have to give the credit bureaus a valid and clear identification of the negative entry on your report.

Also, while explaining your reasons, it is necessary to use appropriate language and avoid shortcuts or slang of any kind. Be precise and clear about why you think the entry on your credit report is an error and is incorrectly lowering your credit scores.

Also Read: Should I Pay to Check My Credit Scores? A Handy Guide

5. Supporting Documents to Favor Your Dispute

It is also important that you submit as many as possible supporting documents or proofs that justify your dispute and ensure the negative item is removed from your credit report.

You can attach photocopies rather than original documents, as we are not really sure how many times we will have to send the dispute letter or if we will require the original documents later. These documents can be the billing statements with highlights or other evidence.

At the same time, while you are attaching the supporting documents, it is also important to label and give them a reference in your dispute letter. This makes it easier for credit bureaus to correctly check the evidence mentioned in the dispute letter. The order and label reference will speed up the dispute process as it makes it easier for the credit bureau to inspect the error.

6. Signature

Once you complete writing a dispute letter, it is crucial that you verify the dispute letter by signing it under your full legal name. This helps credit bureaus verify the identity and make sure it is not a foul letter sent by someone else.

While there are a few options to sign your dispute letter, such as a digital signature, it is best to sign the dispute letter handwritten. It adds huge credibility and human touch, which makes it easier for credit bureaus to verify the dispute letter comes from you.

Also Read: What is an Average Credit Score for Auto Loans

What to Expect After Sending a Dispute Letter?

Once you send a dispute letter to the respected credit bureau, it is important to know the credit bureau’s timeline. Often, it takes 30 days and, in some cases, 45 days for credit bureaus to investigate and respond to dispute letters. 

There are thousands of dispute letters that credit bureaus receive every day, and manually investigating these dispute letters takes a lot of time. In fact, in some cases, dispute letters never reach credit bureaus or are misplaced, and this is because there are a lot of dispute letters to be investigated. However, Credit Bureaus still manage to respond within 45 days regarding your appeal.

If you don’t hear back from them after 45 days, you can resend them the dispute letter and acknowledge the previously sent dispute letter regarding the same. 

But what if your dispute letter is rejected by the credit bureaus?

If your credit dispute letter is rejected, it signifies you haven’t attached enough proof to convey the error. It is always best to attach a photocopy of the maximum number of proofs to your dispute letters so credit bureaus don’t have enough reasons to reject your credit dispute letter.

It always takes 2-3 tries before you can actually see the result. But even after attaching required proofs or sending dispute letters multiple times, you aren’t getting results; it is best to take the help of a credit attorney to take legal measures.

Dispute Letter Sample

Here is a sample format on how to write a dispute letter to creditors, bureaus, collectors, and more. Do follow this step-by-step procedure.

[Your Name]
[Your City, State, and Zip Code]


Complaint Department
[Company Name]
[Street Address]
[City, State, Zip Code]

Dear Sir/Madam, 

I am writing this letter to dispute the following information on my credit report.
I have encircled the items of dispute on the attached copy of the report I received.

This item [identify item(s) disputed by name of source, such as creditors or tax 
court, and identify type of item, such as credit account, judgment, etc.] 
is [inaccurate or incomplete] because [describe what is inaccurate or incomplete and why]. 

I am requesting that the item be removed [or request another specific change] to correct the information.

Enclosed are copies of [use this sentence if applicable and 
describe any enclosed documentation, such as payment records and court documents] supporting my position. 

Please reinvestigate this [these] matter[s] and [delete or correct] the disputed item[s] as soon as possible.

Your name

Enclosures: [List what you are enclosing.]

Source: Article by FTC [Federal Trade Commission]

Now that you are ready with your dispute letter, you need to post it to the respected department, such as bureaus, creditors, collectors, and other credit disputes. You can combine similar disputes with being addressed to one particular address rather than creating multiple dispute letters for a single address.

Also read: How to Write a 609 Dispute Letter [With Samples/Template]

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FAQs: Writing and Sending a Dispute Letter

How do I know what items to dispute in my credit report?

To determine which items to dispute, carefully review your credit report and identify any inaccuracies, negative entries, or errors. Look for accounts that don’t belong to you, incorrect details, or outdated information. These are the items you should focus on in your dispute letter.

Can I send the same dispute letter to all three credit bureaus?

While you can use a similar template for each credit bureau, it’s essential to tailor each dispute letter to the specific bureau to which you’re sending it. Credit bureaus operate independently, so sending identical letters might not yield the best results. Address your letters to each bureau separately.

What if I don’t receive a response within 45 days after sending my dispute letter?

If you don’t receive a response within the 45-day timeframe, consider resending your dispute letter with a note acknowledging the previous attempt. Credit bureaus receive a high volume of letters, and sometimes, they get misplaced or overlooked. Patience is key in this process.

The credit bureaus rejected my dispute letter. What should I do next?

If your dispute letter is rejected, it likely means you didn’t provide enough supporting evidence or a clear explanation of the error. It’s advisable to attach photocopies of supporting documents to your dispute letters to avoid rejections. If your efforts yield no results after multiple attempts, it may be time to consult a credit attorney for legal assistance.

Can I use a digital signature in my dispute letter?

While digital signatures are acceptable, it’s best to sign your dispute letter by hand. Handwritten signatures add a personal touch and enhance the credibility of your letter. This makes it easier for credit bureaus to verify your identity and the authenticity of the dispute letter.

How many times should I send a dispute letter before expecting results?

It often takes a few attempts, typically 2-3, before you start to see results. However, it’s crucial to ensure that you’ve attached sufficient evidence and provided a clear explanation in your dispute letter. Persistence is key to credit repair success.

Can I dispute multiple similar items with one letter, or should I send separate letters for each item?

You can consolidate similar disputes into one letter addressed to a specific address, such as a creditor or collection agency. This can save time and effort. However, when disputing items with different creditors or bureaus, it’s generally better to send separate letters tailored to each one.

Remember that the dispute process can be time-consuming, but with patience, clear communication, and supporting documents, you can improve your credit score and financial well-being.

Wrapping up: Dispute Letter Template

Writing an effective dispute letter is a crucial part of the credit repair process, and it also requires a lot of patience. There are a few things that you specifically need to take care of when writing a dispute letter and, majorly, what your dispute letter should contain.

Credit bureaus may take up to 45 days to investigate and respond to your dispute letter and a couple of tries before you can see the result. However, if you are sure about your evidence and inaccuracies and still not getting a positive response from the credit bureaus, you can hire a credit attorney who can resolve the issue in a much legal way.

You can refer to more of our Credit Repair Guides on how to write better dispute letters with DisputeBee and other helpful credit repair tools and learn how to get a credit score boost.

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